Construction phase
Scheduling
The Project Manager must ensure that the schedule of works incorporate all the necessary Audiovisual installation activities during the construction phase, as shown in Table 3.
Table 3: Activities and Milestones in Construction Phase
| Activities and Milestones | Accountable | Critical Path Narrative ID |
|---|---|---|
| Issue notice of award to AV Integrator | Builder | Milestone |
| AV Shop Drawings and Approval | AV Consultant, DST AV | |
| Procurement of AV equipment | AV Integrator | |
| Procurement of DTS-supplied network and computer equipment | DTS–Networks, DTS-ITAM | |
| Install 'rough in' of AV cabling | AV Integrator | |
| Power and Data Installations in Communications Room | Electrical Contractor | |
| Inspect and Handover the Communications Room | Electrical Contractor | Milestone |
| Install Network Switches | DTS–Networks | |
| AV Equipment Install in communications room | AV Integrator | |
| Power and data installations in class/meeting rooms | Electrical Contractor | |
| Submit UTP test results to DTS | Electrical Contractor | Milestone |
| Issue populated DNIS | AV Integrator | |
| Complete IP allocations using DNIS | DTS–AV Projects | |
| Complete network patching and VLAN allocations for venues | DTS–Networks | |
| Complete Each Venue as Secure and Lockable (Clean Condition) | Builder | Milestone |
| Test and Verify Network | AV Integrator | |
| Computers, iPads etc. Imaged and Delivered | DTS Desktop | |
| AV Equipment Install in Class/Meeting rooms | AV Integrator | |
| AV Commissioning | AV Integrator | |
| Preliminary inspection of AV systems | DTS–AV Projects AV Consultant | |
| Defects rectification | AV Integrator | |
| Complete user acceptance testing | End User | |
| Final inspection of AV systems | AV Integrator DTS–AV Projects AV Consultant | Milestone |
| Provide technical and user training | AV Integrator | Post PC |
Note: The critical path with narrative is shown in Appendix A.
Shop drawings
The DTS–AV Project Manager must approve the shop drawings and elevations before commencement of installation activities. If any variations occur during installation, shop drawings must be resubmitted for approval.
Room handovers
The Builder must receive sign-off by DTS–Networks and the AV Integrator that communications rooms are clean, Air Conditioned, Lockable and Security Controlled before the commencement of AV, data and telephony installation. With regard to class/meeting rooms that will contain AV systems, the Builder must receive sign-off from the AV Integrator that rooms are Clean, Lockable and Security Controlled before the commencement of AV equipment installation. AV Equipment will not be accepted by DTS-AV if there is clear sign of construction dust and debris.
UTP tests and verification
The Electrical Contractor must provide DTS–Networks with the UTP test results before the commencement of any network patching and configuration activities. The AV Integrator must verify the patching and VLAN status of all network ports used by AV systems before the commencement of equipment installation.
Device and network information sheet (DNIS)
The AV Integrator must complete all the relevant fields in the Device and Network Information Sheet to enable DTS–AV to generate IP allocations and complete network port patching/configuration requests.
AV equipment will not be able to be commissioned until the DNIS is completed with the Telecommunication Outlet Number (TO), MAC Address and Device Make/Model, the Patch Request raised and actioned. This process may take up to 10 days to complete.
Equipment installation
The AV Integrator must adhere to the standards for equipment installation as detailed in AV Standards.
Commissioning
The AV Integrator must perform a final commissioning audit of the installed AV system using the supplied Auditing tool. The report on the results of the audit must be supplied to the DTS–AV Project Facilitator. For capital projects, any issues should be raised with the PCG and entered into the Issues Register.
Preliminary inspection and defect rectification
The DTS–AV team and/or AV Consultant should conduct the preliminary inspection of the class/meeting room with the AV Integrator in close attendance to quickly resolve observed defects. Other reported defects must be rectified by the AV Integrator before the User Acceptance Test (UAT). Any issues should be raised with the PCG and entered the Issues Register. Major faults will result in the abortion of the inspection, and a new inspection scheduled after the faults have been rectified.
User Acceptance Test
The nominated user group will undertake User Acceptance Testing. Faults and issues will be entered into the Issues Register and triaged to determine whether any requested changes fall within scope.
Final inspection
The AV Consultant must arrange a final inspection meeting to enable final sign-off of the room as being accepted by the University. Successful Final Inspection is required to achieve Practical Completion.
Technical and User training
The AV Integrator must provide technical training suitable for the support and maintenance to the DTS–AV team. The AV Integrator must provide basic user training to relevant University staff.
Technical and User Training may occur after Practical Completion.