Skip to main content

Commissioning and Handover

Activities and milestones​

The activities and milestones that comprise the commissioning phase for a project containing AV systems are shown in Table 4. For smaller Audiovisual design/build projects, the DTS–AV Project team takes on the role of AV Consultant.

Table 4: Activities and Milestones in Commissioning and Handover Phase

Activities and MilestonesAccountableNotes
Provide operations manuals, code and as-built drawingsAV Integrator
Provide support during defects liability period (DLP)AV Integrator
Review and report on suitability of AV systems (six months after practical completion)AV Consultant

Room State​

The room and all Audio Visual equipment is to be clean and free of dust. DTS-AV may not sign off on Practical Completion should they deem there to be too much dust or construction debris upon or within the AV hardware and AV hardware enclosures and joinery.

Handover documentation​

The documentation to be handed over to the University includes:

  • Final as-built versions of the design documentation, in both PDF or other unalterable format as well as editable source versions (docx, vsdx, xlsx etc
  • Operations and Maintenance manuals in MS Word format
  • User Guides
  • Source code of all developed applications, with inline comments and without use of source code compression or obfuscation
  • Device and Network Information Sheet (DNIS)
  • DSP Configuration files
  • Device Backups
  • Warranty Certificates
  • Cable Test Results
  • Commissioning Audit Reports/Completed ITP’s

Loose Hardware Handover​

Prior to Practical Completion, the AV Integrator will ensure that:

  • 1 remote of each applicable type is placed within the rack drawer within each room
  • Additional remotes will be collected and handed to DTS-AV
  • Any spares as detailed within the project spares section, as well as additional hardware that is now spare due to design variations is appropriately labelled and handed over

Defects liability period​

The AV Integrator is to provide 12 months of defects liability on AV systems. This period commences from the date of Practical Completion. The defects liability includes the replacement or repair of any equipment, cabling, terminations or systems that fail to operate in accordance with the manufacturer’s specifications or within the specifications of the integrated system.

Review​

The AV Consultant is to conduct a review six months after final inspection, and report on the suitability of the installed AV systems compared to the original requirements documentation.